GDPR Privacy Notice
PJ Harte Ltd, established in 1974, Harte is a family owned and family run business with over 40 years’ experience in refurbishment and decoration. Harte was built on a philosophy of providing quality without compromise - no matter what. Registered in England, Company Registration Number: 1216919, registered address: 37-39 Nightingale Grove, Hither Green London SE13 6HE.
What Does This Privacy Cover?
This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
What is Personal Data?
Personal data is defined as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers. The personal data that we use is set below.
What Personal Data Do We Collect?
PJ Harte collect some or all of the following personal data (this may vary according to your relationship with us:
Contact Details (Including: Name; Address; Email address; Telephone number; ICE contact; social media contacts etc)
Personal Information (Including: D.O.B.; Gender; Profession; Religion; Nationality; CV; Qualifications and Training; Medical and Health information etc)
Banking Details (including: Name of Bank; Branch; Account Name; Account Number; Sort Code; Payment Details etc)
Tax Details (including: NI Number; CIS Code; Tax Code; P45; P11D; etc)
Right to Work/Proof of Identity (including: Passport; Drivers Licence; EU ID card; VISAs; Utility Bills; Insurance Details; Phots etc)
Website usage contact us form (including: Name, Address, and Phone.
What Are Your Rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
The right to be informed about our collection and use of your personal data. This Privacy Notice tells you everything you need to know, but you can always contact our Data Protection Officer to find out more or to ask any questions using the details provided.
The right to access the personal data we hold about you.
The right to have your personal data rectified if any of your personal data held by me is inaccurate or incomplete. Please contact me using the details below to find out more.
The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in provided below to find out more.
The right to restrict (i.e. prevent) the processing of your personal data.
The right to object to use your personal data for a particular purpose or purposes
The right to data portability. This means that, if you have provided personal data to me directly, I am using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask me for a copy of that personal data to re-use with another service.
For more information about our use of your personal data or exercising your rights as outlined above, please contact me using the details provided below.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. https://ico.org.uk/
How Do We Use Your Personal Data?
Under the GDPR, we will always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to use of your personal data by providing them via online request form or via email etc., or because it is in our legitimate business interests to use it.
For full details please see our GDPR policy.
How Long Do We Keep Your Personal Data?
PJ Harte will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
H&S Record keeping requirements
Periodic planned lead in periods for deletion
How and where do we store your personal data?
We will store your information in accordance with GDPR requirements. We will keep your information private and confidential.
Please see GDPR policy for full details
Do We Share Your Personal Data?
We may require you to provide your personal data to third parties in the normal operations our business. This may include providing details to training providers; health assessors; clients etc. We will ensure that any such information is provided securely and in accordance with our GDPR policy.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, as a court order or instruction of a government authority.
If any of your personal data is required by a third parties, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations and the third party’s obligations under the law, as described above.
Right To Access
If you want to know what personal data we have about you, you can ask details of your personal data and for a copy of it. This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in below. We will respond to your subject access request within 4 weeks and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress. Any requests subject to a £10 administration fee.
If you are dissatisfied about any aspects of the way in which your data is processed you may, you can make a complain to the Information Commissioner Office https://ico.org.uk/
How Do I Contact You?
To contact us about anything to do with your personal data and data protection policy, including how to make a subject access request, please use the following details to contact Marie Dogba, Data Protection Officer firstname.lastname@example.org, Tel: 02084639787
We may change this Privacy Notice from time to time to comply with current law changes, or if we change our business in a way that affects personal data protection. Any changes will be made available on our website and in the Head Office.
This policy has been approved & authorised by:
Name: Gerald Harte
Date: 11th May 2018
Signature: Gerald Harte